Director for Finance Grants and Administration

Djibouti, Djibouti
Full Time
Senior Manager/Supervisor

About Kaizen 

The Kaizen Company is an incubator for innovative, scalable solutions that address emerging market challenges and opportunities. Our proven solutions catalyze locally-driven, organizational and institutional performance improvements, and shift the development model into one that is bottom-up and ongoing. 

We leverage existing knowledge along with new technologies and innovative business models to support local reform that is sustained through market forces. Since our inception, we have provided support to more than 100 government, private-sector, and non-profit organizations in markets worldwide. We have created solutions that achieve outcomes across a broad range of sectors including education, governance, economic growth, environment and water, energy, and global law enforcement. 

Scope and Objectives 

The objective of the Djibouti CEAA Activity is to strengthen citizens’ participation and advocacy for more responsive governance to priority public needs.  

The CEAA Activity has three Intermediate Results (IRs) that will be implemented:  

  • IR1: Strengthened Enabling Environment for Civil Society Organizations (CSOs)  

  • IR2: Increased Capacity and Effectiveness of CSOs to Advocate for Local Government Accountability and Transparency in Service Delivery  

  • IR3: Gender-Based Violence (GBV) Prevention and Mitigation Promoted with Special Emphasis on Female Genital Mutilation (FGM)  

The activity is currently in the start-up phase of implementation and will operate for four years, through November 7, 2025.   

Position Summary 

The Director for Finance, Grants, and Administration will report to the Deputy Chief of Party, Finance, Grants and Administration, or his designee, and be responsible for all financial, grants, and administration aspects of the USAID/Djibouti Citizens Engagement for Advocacy and Accountability (CEAA) Activity as they relate to financial, grants, and administration. She/he will be responsible for the development and implementation of start-up plans in this area.  She/he will ensure the coordination and understanding of and adherence to USAID regulations and Kaizen policies. 

Duties: 

General: 

  • Support the Deputy Chef of Party Finance, Grants and Administration in developing and implementing management systems for project planning, reporting and performance management; financial management; procurement systems for goods and technology; and personnel management;  

  • Lead recruitment efforts in the country with respect to its area of responsibility; 

  • Monitor and support the standardization of funding, grant and administrative systems, policies and procedures for the project office; 

  • Ensure compliance with U.S. government regulations, Kaizen corporate policies, Djibouti laws, and any policies developed specifically for the business; and  

  • Coordinate monthly projections of field expenditures between technical, grant and administrative teams; 

  • Integrate fraud prevention, detection and mitigation measures into all local transactions; 

  • Adapt Kaizen's financial manuals and policies according to the unique needs and attributes of the business, with the support of Kaizen's home office; 

  • Establish and ensure financial segregation of duties; and  

  • Write ad hoc budgets, in particular resource estimation, LOE and country travel required to implement start-up activities 

Finance: 

  • Assist the preparation of all financial reporting, with support pf the Deputy Chief of Party, Finance, Grants and Administration  

  • Adapt and tailor Kaizen's finance policies according to the unique needs and attributes of the activity, with the support of Kaizen's home office; 

  • Integrate fraud prevention, detection and mitigation measures into all grant processes;  

  • Incorporate fraud prevention, detection, and mitigation measures into all local CEAA transactions;  

  • Tailor Kaizen’s finance manuals and policies based on the needs and unique attributes of Establish and ensure financial segregation of duties; and 

  • Draft ad hoc budgets, in particular estimation of resources, LOE, and in-country travel necessary to implement start-up activities. 

Grants: 

  • Tailor Kaizen’s grants manuals and policies based on the needs and unique attributes of the activity, with support from Kaizen’s Home Office;  

  • Incorporate fraud prevention, detection, and mitigation measures into all CEAA grants processes; and 

  • Contribute to grants start-up plans from a technical perspective with regards to IR3. 

Administration: 

  • Tailor Kaizen’s travel, procurement, security, human resources, and other administrative manuals and policies based on the needs and unique attributes of the CEAA Activity, with support from Kaizen’s Home Office;  

  • Lead in-country procurement and recruitment initiatives, as necessary; 

  • Ensure compliance with U.S. government regulations, Kaizen’s corporate policies, the laws of the Government of Djibouti; 

  • Incorporate fraud prevention, detection, and mitigation measures into all local CEAA procurements; and 

  • Keep up-to-date on evolving in-country security situation, circulate security updates to relevant in-country staff, and ensure adherence to security guidelines. 

Qualifications: 

  • At least a bachelor’s degree or higher in a relevant field such as finance, economics, accounting, business management, or public policy/administration; 

  • At least 10 years’ experience in financial management, budgeting project management, and grants administration for international development projects in East Africa. Experience working in Djibouti is preferred. Experience on USAID-funded projects is required; 

  • Must have demonstrated experience in preparing and supporting financial reports to international development donors under supervision; 

  • Must have proven leadership ability and experience in grants/sub-grants management, documentation, and oversight; 

  • Demonstrated experience in collaborating with civil society organizations that receive grants funding is a plus; 

  • Strong familiarly with the CSO regulatory environment in Djibouti is a plus; 

  • Must have English proficiency sufficient to conduct all aspects of project business and operations; and 

  • Must be fluent in French. 

  • Must be a Djiboutian citizen.

 

In an effort to mitigate bias in the recruitment process, Kaizen is utilizing Career.place, an anonymous candidate screening process for all of our HQ based roles. Upon submitting an application, candidates will receive an email from Career.place, prompting them to go through the anonymous screening. In order to be considered for a role, candidates must respond to Career.place and proceed with the application. 

At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment in which everyone has an equal opportunity to fulfill their potential. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal opportunity employer. 

For candidates applying for positions based in Kaizen's office in Washington, DC, we utilize career.place to mitigate bias in the recruitment process. Upon submitting an application, candidates will receive an email from career.place, prompting them to go through the anonymous screening. In order to be considered for a role, candidates must respond to career.place and proceed with the application. We do not currently use career.place for project positions outside of the United States.

At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment in which everyone has an equal opportunity to fulfill their potential. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal opportunity employer.

Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file