Partnerships Incubator - Finance and Operations Assistant

Remote
Full Time
Entry Level

Finance and Operations Assistant
Position Description

 

Position: Finance and Operations Assistant

Anticipated Start Date: o/a February 15, 2023

Term of position: February - September 2023 with possibility for extension.

Location: Virtual

Kaizen Project: USAID’s Partnerships Incubator
Reports to: Finance & Operations Director

About Kaizen

The Kaizen Company is an incubator for innovative, scalable solutions that address emerging market challenges and opportunities. Our proven solutions catalyze locally driven, organizational, and institutional performance improvements and shift the development model into one that is bottom-up and ongoing. We leverage existing knowledge, new technologies, and innovative business models. 

Kaizen is hiring a highly motivated early career professional who is looking to create social impact in a fast-paced and rewarding work environment. We are seeking applications for a Finance and Operations Assistant for the USAID-funded Partnerships Incubator, a four-year project. 

About the Partnerships Incubator

USAID aims to diversify its partner base by removing barriers to engagement and creating avenues for new and underutilized partners to work with the Agency. The Partnerships Incubator was set up as a global service hub to address this need by amplifying USAID’s external communications efforts to strengthen and diversify the Agency’s partner base, expanding Agency capacity for partnerships, and supporting partner organizations working with USAID. The Partnerships Incubator works with USAID headquarters and Missions to identify and engage new and local partners, provide training and capacity-building assistance, and develop tools, resources, and models to advance USAID’s partnership goals. The project  launched WorkwithUSAID.org in 2021, a free, USAID-funded resource hub designed to connect partners to peers and experts, improve their organizational readiness, and prepare them to receive USAID funding. 

Responsibilities

We are seeking a motivated Finance and Operations Assistant who is ready to apply knowledge of business practices and processes in a fast-paced real-world developmental project. Recent graduates are welcomed to apply.

The candidate will work closely with the Finance and Operations Director in providing support to the Partnerships Incubators’ financial and administrative functions to enhance the smooth running of activity and overall improvement of processes.  The position would involve assisting with market research, onboarding consultants, supporting vendor and consultant invoicing processes, recording and maintaining accurate and complete financial records. In addition to these activities, the associate will have the opportunity to help other team members as needed. 

An ideal candidate will have a high level of efficiency and accuracy, enjoy the challenge of a learning curve, never view routine tasks as a burden, is detail and deadline-oriented, learns quickly, able to follow through on assigned projects, be a team player who can work in a collaborative environment, can exercise sound judgment and handle sensitive information with discretion. The selected professional should also be open to working remotely.

  • Incumbent provides technical, administrative, and financial assistance in support of the Finance and Operations division.
  • Incumbent supports a project team to carry out technical, administrative, or financial assignments and supports the development of reports and deliverables for given assignments.
  • Provides technical, administrative, or financial backstopping that may include conducting literature reviews and reviewing and screening financial documentations for accuracy and completeness.
  • Incumbent will provide support in organizing logistics and providing support for technical assistance assignments or data collection and analysis efforts. 
  • Arrange and coordinate team travel, including airfare, hotels, visas and other necessary preparations and monitor progress during team travel.
  • Support processing consultant and vendor invoices, including on boarding, tracking expenses, and follow-up transactions.
  • Assist in the interview process, analyzing, and compiling hiring documentation and onboarding new consultants.
  • Collaborate with staff, interns, and consultants across the project.
  • Other duties as assigned.

Qualifications:

  • Bachelor’s degree (minimum) and minimum of one year experience.
  • Familiarity or experience with USAID and/or the USAID-implementing partner paradigm are highly preferred.
  • Strong computer skills and proficiency in all MS Office products.
  • Works on routine assignments that require basic problem resolution.
  • Demonstrated computer literacy and proficiency with Microsoft Office Suite / Google Workspace, specifically Excel, required.
  • Experience with enterprise finance systems such as, Concur, Costpoint and QuickBooks preferred.
  • Refers to policies and past practices for guidance.
  • Comfortable with a project environment that appreciates initiative, personal ownership of work portfolios, and an entrepreneurial mindset and behaviors.
  • Outstanding interpersonal skills and ability to interact with individuals at all levels.
  • Proven effectiveness in managing relations with multiple actors, including partners and donors.
  • Excellent communication skills and a demonstrated track record of working effectively in a team environment.
  • Ability to work in multiple cultures, highly motivated, self-starting, intellectually curious, flexible, a passion for learning, and deeply committed to social impact.
  • Comfortable operating in a fast-moving, agile, and innovative environment.
  • Superior writer and evidence of generating excellent outputs and deliverables.
  • Strong work ethic and the ability to work well independently and as part of a team.
  • Exceptional communication, knowledge management, and organizational skills.
  • Excellent verbal and written English language skills.
  • Be available to travel internationally (20-30% time).
  • Be able to successfully serve on a fully teleworking team.
  • Salary commensurate with experience.


Qualified applicants should send a resume/CV with a well-written cover letter. Candidates that are elevated to the final interview stage will be required to provide the contact details of three references. Applicants who do not submit all requirements will not be considered for the position. The deadline to submit is January 30, 2023. We expect to hold interviews during the first week of February with candidate start dates o/a February 15, 2023.

No phone calls, please. Only finalists will be contacted.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

For candidates applying for positions based in Kaizen's office in Washington, DC, we utilize career.place to mitigate bias in the recruitment process. Upon submitting an application, candidates will receive an email from career.place, prompting them to go through the anonymous screening. In order to be considered for a role, candidates must respond to career.place and proceed with the application. We do not currently use career.place for project positions outside of the United States.

At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment in which everyone has an equal opportunity to fulfill their potential. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal opportunity employer.

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